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1. Rental inventory management software free for free#
2. Rental inventory management software free how to#

Common naming conventions are combinations of brand, model, and a unique identifier, like the license plate, if a vehicle. The most important is that each name is unique and that it's easy to understand which item it is. Find a way of naming items that makes sense for you, but keep it consistent. Add your own equipment inventoryįirst, begin by deleting the sample records in the items sheet, then start adding items. The other sheets contain records of information you can select in the items sheet and when logging information in the logging sheets, like lists of users, types and locations. The log sheets are where you'll have the history of who has been using the equipment, where it has been, how it has been performing (condition) and any event that might have occurred. Items: This is the main sheet where you can put all your equipment.The spreadsheet is divided into multiple sheets: We have added a few sample items, just so you can get a quick impression of the setup. Once you have copied and opened the file, you will see a list of items. You'll find download instructions at the end of this post.

Rental inventory management software free for free#

To get you quickly started, we have made a Google Sheets template that you can copy for free and use as a starting point. Live events equipment location tracking.Video, audio & multimedia (AV) production equipment management.The equipment and inventory spreadsheet template is very versatile and has many usage areas. And especially if there is more than one person doing the equipment management. Otherwise, you will probably end up with several copies of the same equipment spreadsheet database, not knowing which one is the current and correct one (if any). A file-based, offline spreadsheet may also work, but we strongly recommend storing it in the cloud as well (Google Drive, OneDrive, Dropbox or similar). The advantage of using a cloud-based spreadsheet like Google Sheets is that even with several users, your equipment database is always up-to-date. If you later decide to upgrade to a dedicated equipment management solution, you can always import your equipment from the spreadsheet.

Rental inventory management software free how to#

Although such a solution has many advantages over using a spreadsheet, the task of just finding the best solution for you and learning how to use it can require a big effort.īut there is no harm in getting started with equipment management simply using a spreadsheet like Microsoft Excel, Apple Numbers - or even better, a free, online inventory template spreadsheet like Google Sheets. There are several great, dedicated equipment management and tracking solutions available that helps you manage especially expensive and important equipment in your organization.